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Organising a SIGCHI In-Cooperation Conference

Welcome, this page is designed to help if you are organizing ACM in-cooperation conference related to the ACM SIGCHI.
ACM In-Coop
This page is in addition to the main ACM page on in-cooperation events which is essential to read. This page is not for you if you are organizing a sponsored or co-sponsored conference. Before starting, we would suggest you read through all these topics and use this page as a reference as you plan your event. Next, we would first remind you of the ACM Code of Ethics and Professional Conduct which is essential reading. We would also suggest that you direct any of your fellow organisers or chairs to review this also.



Before TMRF Approval 

If your start up questions have been answered, then this section covers questions you might have before leading upto any preliminary approval.
What does the ACM have to do with SIGCHI specialized conferences?
SIGCHI is part of ACM that has its policy and procedure guidelines on conference organization. The ACM maintain an Organizers Conference Manual. In addition, the ACM provides a page with access to a wide range of other Volunteer Resources which could be of use.
What are the benefits/constraints from ACM SIGCHI in-cooperation conference?
Discount on placing an advert in CACM, lightweight process. Note, access to the ACM DL is outside this process so we would direct you to ICPS (which involves cost).
How do I get approval from the ACM SIGCHI for my in-cooperation conference?
You should submit the Technical Meeting Request Forms (TMRF).

General Considerations

This section covers general questions you might have after  (TMRF) approval has been granted but before the conference itself starts.
Re-publication of work in English that was previously published in another language

English is considered the international language of ACM SIGCHI and its journals and conferences. Work that has previously been presented or published in a language other than English may be translated and presented or published in English in SIGCHI journals and conferences insofar as ACM SIGCHI is concerned. The original author should typically also be the author (or co-author) of work translated into English and it should be made clear that this is a translation. We encourage authors whose work was originally published in languages other than English to do this if they feel their work is of sufficient relevance and quality to be useful to a wider international audience. We encourage conference technical chairs and journal editors to make it clear that papers which are otherwise acceptable should not be rejected on the basis that they have previously been published in a language other than English. In some cases, work originally published for a very select regional audience may be improved by rewriting (as well as translating) so that the relevance to a wider audience is clarified. Of course, it is not acceptable to translate the original work of another author and present it as one’s own. Authors wishing to publish in English a work originally published elsewhere also need to check their original copyright agreement with the original publisher to make sure that this is permissible according to that agreement.

Planning the conference

This section covers questions you might have around topics which will present themselves during the conference itself. We would recommend reviewing these in advance of the conference!
The following does not constitute legal advice. The particular country, area and venue for your conference each impact on any advice which can be given, what we note here is that you need to develop an accessibility policy. SIGACCESS has developed a very useful guide on how to make your conference accessible.
Children at conferences
The following does not constitute legal advice. The particular country, area and venue for your conference each impact on any advice which can be given hence, what we note here is that you need to develop a policy if you expect to have children attending your conference. We expect a conference to develop a policy for how children are welcomed to conferences. Such policies should reflect the work nature of conferences, what standards are communicated to parents who bring children, registration of children to attend events (without registration, insurance and liability can be problematic), access to events where alcohol is served (which can expose the ACM to insurance and liability issues), safety with respect to dangerous equipment/setup etc.

After the conference

This section covers questions you might have about what needs to be done, after a conference is over.


General Topics

This section covers general questions you might have.
What is the ACM SIGCHI?
The Association of Computing Machinery (ACM) currently has 47 Special Interest Groups. ACM SIGCHI is one of these "SIGs" with thousands of members. The ACM SIGCHI is run by an Executive Committee (EC), which includes elected officers, the immediate past president, editors of membership publications, and appointed office-holders. This committee organises the activities of SIGCHI on behalf of its members.

The VP for Conferences chairs the Conference Management Committee (CMC) which is made up of a core CMC and full CMC. This has certain delegated authorities from the EC. Broadly: The CMC is responsible for planning and operational decisions relating to the annual CHI conference and support for all sponsored, co-sponsored and in-cooperation conferences. All steering committee chairs, of a SIGCHI Specialized Conference organised under the auspices of SIGCHI with a (co-)sponsored status of at least 50% sit on the full CMC. The full CMC meets annually (typically just before the CHI PC meeting).
What are ACM SIGCHI Specialized Conferences?
ACM SIGCHI Specialized Conferences are all conferences other than CHI that involve ACM SIGCHI (Special Interest Group on Computer-Human Interaction) as sponsor or co-sponsor, or are in-cooperation with another party.
Why engage with the ACM SIGCHI on your conference organization?
In some cases, the steering committee for the conference you are considering or currently planning to run have made a formal choice to be a sponsoredco-sponsored or in-cooperation event. The links on this page summarize the Benefits and constraints of being an in-cooperation conference.

ACM SIGCHI Specialized Conferences Committee

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